KZNA CIRCULAR 54 OF 2025 – CROSS COUNTRY CHAMPIONSHIPS

17 July 2025

KZNA CROSS COUNTRY CHAMPIONSHIPS 2025

General Information

Date : Saturday, 02 August 2025
Venue : Howick West Stadium, uMgungundlovu District KwaZulu-Natal
Parking at and around the venue : Parking will be on a first come first serve basis as there is limited secure parking available. All parking is at own risk and no valuables to be left unattended in the vehicles.

(See/download full flyer here)

1) ENTRIES

• There is no restriction on the number of athletes a club can enter per age group.
• Only Team Managers/Club Captains/ Representatives will be allowed to collect Club registration packs. Clubs will have to have a workable method for the collection of competition numbers and wristbands for individual athletes.
• No Parents or Coaches will be entertained at the registration area for collection of numbers and wristbands.

a) Team Managers/Club Captains/ Representatives will receive the following for each athlete:

i. KZNA Competition Number and pins
ii. Instruction leaflet
iii. Wristbands.

b) Team Managers to ensure:

i. Athletes to wear both ASA permanent licence number on the front and the back of the club attire.
ii. Athletes to wear Competition number over the front ASA permanent licence number.
iii. Masters Age Category tags need to be worn on the club vest during the competition as the different age groups will be running simultaneously (Items 1a, 2a, 2b and 3)

c) Entry Fees:

i. Entry Fee for each athlete is R40 PER EVENT and needs to accompany the entry from. Club’s will not receive their race packs without full payment for all entered athletes.
ii. BANKING DETAILS:

FIRST NATIONAL BANK (FNB)
CURRENT ACCOUNT
62823881372 (ACCOUNT NUMBER)
XC CHAMPS + CLUB NAME (REFERENCE)

iii. No Entries or cash will be accepted on the day.

d) Closing Dates for Entries:

i. All entries (teams and individuals) must be done on the prescribed excel spreadsheet entry form and emailed to entries@kznathletics.co.za and operations@kznathletics.co.za no later than the close of business (16h00) Monday, 28 July 2025.
ii. Entries that are submitted without payment, will be charged a penalty of an additional R40 should payment be done later than the close of business (16h00) Monday, 28 July 2025. Each entry will therefore be R80 instead of R40.
iii. Late entries will only be accepted no later than the close of business (16h00) Tuesday, 29 July 2025. Late entries will be R80 per athlete PER EVENT.
iv. Entries must be submitted on the prescribed excel spreadsheet. No handwritten entries will be accepted.

2) Age Categories:
The following age categories will participate in the 2025 Provincial Championships:

a) No athlete will be allowed to run outside of his or her age category except in the following cases:

i) Senior (2005 until 1991) Only these ages may participate in this age category provided that the athletes is 20 years or older on 31 December 2025 (born between 1991 to 2005).
ii) Under 23: Only athletes 22 years and younger, but at least 18 years of age on 31 December 2025 (born in 2003, 2004, 2005, 2006 and 2007).
iii) Junior athletes must be 19 years or younger, but at least 18 years of age on 31 December 2025 (born in 2006 or 2007).
iv) Master Men and Women: Any athlete who has reached his/her 35th birthday (Rule TR 3.1) Although all Masters (Men & Women) run simultaneous (Item 1 & 3) they are deemed separate age group races.
v) Men 75-79; Men 80-84: Men 85-89: Men 90+ (Item 3 additional categories): These Master Men categories to participate with Master Women simultaneous (Item 2 a & b) as a 4 km event.

b) Although the Seniors and U/23 (Men & Women) run together in the 4km event, they are deemed two separate races. Therefore Men/Women U/23 can only run in their specific category and must be indicated as such during the entry process. Separate medals will be allocated to these categories. Men/Women U/23 shall therefore not be eligible for a team competition for the senior race (Items 26 & 27).

c) Although the Seniors, Juniors, and Youth (Men & Women) run together in the 2Km event, they are deemed three separate races. Therefore Men/Women Senior, Junior and Youth can only run in their specific category and must be indicated as such during the entry process (Items 28 & 29).

i) Only athletes 7 years or older on 31 December 2025 (born in 2018 or earlier) will be allowed to enter for the Championships.
ii) Senior (born between 1990 and 2004).
iii) Under 23: Only athletes born in 2001, 2002, 2003, 2004 and 2005.
iv) Junior athletes born in 2004 or 2005.
v) Youth athletes born in 2006 or 2007.
vi) Master Men and Women: Any athlete who has reached his/her 35th birthday (Rule TR 3.1). Items 1 & 3 are deemed separate age group races.
vii) Men 75 – 79; Men 80 – 84: Men 85 – 89: Men 90 + (Item 3 additional categories): These Master Men categories to participate with Master Women simultaneous (Item 2 a & b) as a 4 km event.

d) Although the Seniors and U/23 (Men & Women) run together in the 4 Km event, they are deemed two separate races. Therefore Men/Women U/23 can only run in their specific category and must be indicated as such during the entry process. Separate medals will be allocated to these categories.

e) Although the Seniors, Juniors and Youth (Men & Women) run together in the 2 km event, they are deemed three separate races. Therefore Seniors, Juniors and Youth (Men & Women) can only run in their specific category and must be indicated as such during the entry process.

f) Only athletes 6 years or older on 31 December 2025 (born in 2019 or earlier) will be allowed to enter for the Championships.

3) Club Kit:

a) All athletes of the same team will wear the official club kit, of the same colour during the competition and during all the ceremonies.
b) The official uniform shall be in accordance with the ASA rules and regulations.

4) The Cross Country Course:
See the attached map for the layout of the course. The course consists of a 2 km and a 1 km loop and the following will apply for the different distance races:

i) The 1km race will be a short loop
ii) The 2km race will do one 2 km loop
iii) The 3km race will do one 1 km loop followed by one 2 km loop
iv) The 4km race will do two 2 km loops
v) The 6km race will do three 2 km loops
vi) The 8km race will do four 2 km loops
vii) The 10km race will do five 2 km loops.

5) Course Layout: (See second page on the flyer for course layout)

6) Athletes Control Centre (Call Room):

a) The Call Room will be situated close to the start area. All athletes must report to the Call Room at least 20 minutes before the start of their event.
b) Only reporting athletes and authorized technical officials will be allowed inside the Call Room area.
c) Team Managers are responsible for the clothing and personal belongings of the athletes.
d) Ensure that every athlete comply with all the requirements needed in the competition. This includes race numbers, age category tags (SAMA age group categories only) and club colours.

7) Assistance to Athletes:

a) Water will be provided on the course at a water point ±50m past the start line and along the route.
b) Water will be provided at the finish line.
c) Where conditions warrant and taking in account the nature of the event, weather conditions and fitness of the majority of the competitors, water may be placed at more regular intervals along the route.

8) Publication of Results:

a) The results of each event shall be displayed on the “Results board” at the venue after approval by the Chief Referee (approximately 30 minutes after completion of the race).
b) A full set of results will be e-mailed to all clubs.

9) Protests regarding results:

a) Protests shall be made in accordance with WA Rule TR8. During an event an athlete or his team official may lodge a verbal protest to the appropriate Referee.
b) If the problem is not satisfactory solved, an appeal must be lodged in writing on the prescribed protest form, which can be obtained from the Technical Information Centre (TIC) and must be signed by a team manager.
c) A written appeal/protest must be submitted to the TIC accompanied by a deposit of R500, not later than 30 minutes after the official announcement of the results of the event. ASA Rule 27.
d) The decision of the Jury of Appeal shall be published in an official manner. The claimant will receive a copy of the final decision. The deposit of R500, which will be forfeited if the appeal is not upheld.

10) Victory Ceremony:
The victory ceremonies will be according to the program on page 5. The first three athletes in each individual event and the first three teams must report at the victory ceremony holding area.

11) Prize Money: Men/ Women

Senior 10km:

1. R 1000
2. R 750
3. R 500

Senior 4km:

1. R 750
2. R 500
3. R 300

Senior 2km:

1. R 500
2. R 300
3. R 150

Junior 8km/6km: ___1. R 750___2. R 500___3. R 200
Youth 6km/4km: ____1. R 500___2. R 300___3. R 150

12) Medical Service:
Full medical services will be available with ambulances at the venue at specified points.

13) Technical Information Centre (TIC):

a) The TIC shall be placed near the finish line. The center will help as link between Team Managers, the Technical Delegate and the LOC. The exact position will be visible through signage on the day.
b) The TIC will be responsible of urgent notifications and Team Managers and officials will be able to collect the main technical results there. It will be open as from 05:00 the morning until the end of the championships.

14) General:

a) The competition will be conducted under 2020 – 2021 ASA Domestic & WA 2022 Competition Rules
b) Athletes are not permitted to take any cell phones, music recorders, radios, I-pods etc., into the competition area/course.
c) Spectators, Coaches and parents will not be allowed to run with participants or allowed on the course.
d) If a Referee is satisfied on the report from a Judge or Umpire or otherwise that an athlete has left the marked course thereby shortening the distance to be covered the athlete shall be disqualified.

14) Travel & Accommodation:
Travel and accommodation for the teams are the responsibility of the club.

15) Enquiries:
Please contact Mr. Jabulani Mhlungu at the KZNA Office on 031 312 9374 or operations@kznathletics.co.za for any additional information.

Download: KZNA Circular 54 of 2025 – Cross Country Championships 2025